Time & Attendance Software for
Complex APAC Workforces.
Built for Hong Kong-based and multi-market APAC teams that need trusted clock-ins, accurate time calculations, real-time labor cost visibility, and payroll-ready outputs.
Trusted by 1,800+ customers across APAC and beyond.
POWERING LARGE, DISTRIBUTED, COMPLIANCE-SENSITIVE WORKFORCES
From Clock-In to Payroll-Ready Time Data.
GaiaWorks turns daily attendance into trusted workforce data: verified clock-ins, local rule checks, payroll-ready time outputs, and real-time cost allocation for finance and operations.
Verified Attendance Capture
Collect trusted time data from mobile, biometric devices, web, messaging apps, and offline scenarios, with patented bionic facial recognition and Bluetooth clock-in to reduce buddy punching.
Local Time Rule Validation
Apply overtime, rest day, public holiday, allowance, leave, rounding, and company policy rules specific to each APAC market.
Clean Payroll Handoff
Generate verified time, overtime, leave, and allowance-related results that feed directly into your payroll system — accurately and on time.
Real-Time Labor Cost Allocation
Split actual working hours and labor costs in real time by project, store, cost centre, department, client contract, location, or job code.
Mobile Workforce Operations, Built for the Frontline.
Give employees and supervisors a simple way to clock in, review attendance, submit requests, and approve exceptions from mobile or site-based devices.
- Flexible Attendance Capture: Let frontline, site-based, and mobile employees clock in from the right channel for their work environment, including app, messaging, location-based, biometric, device-based, and offline scenarios.
- Anti-Buddy-Punching Controls: Use patented bionic facial recognition and Bluetooth clock-in to verify the right employee is at the right location, reducing proxy clock-ins across stores, sites, and mobile teams.
- Roster and Shift Visibility: Employees view rosters, shift changes, and attendance records while managers approve exceptions and respond to staffing changes.
Produce Verified Time Data Your Payroll System Can Trust.
GaiaWorks calculates attendance-related time results and prepares structured outputs for payroll, finance, and operations systems.
- Roster-Based Exception Workflow: Match clock-ins against visual rosters, shift plans, rest days, holidays, and approved leave, then route missed punches, late arrivals, early leaves, and schedule mismatches for appeal or approval.
- Advanced Time and Overtime Calculation: Compare overtime requests with actual punch records, calculate eligible overtime, allowances, leave-related time, and time-off-in-lieu, then let managers confirm results with a full audit trail.
- Real-Time Cost Allocation and Outputs: Split working hours and labor costs by project, store, cost centre, department, location, job code, or client contract, then send reconciled outputs to payroll, finance, and operations systems.
Configurable Compliance for APAC Labour Complexity.
Configure and monitor attendance rules across Hong Kong and APAC markets while keeping exceptions, overrides, approvals, and policy changes audit-ready.
- Market-Specific Rule Monitoring: Configure and monitor attendance rules across APAC markets, including rest days, public holidays, overtime, leave, allowances, company policies, and Hong Kong continuous contract threshold scenarios.
- Rule Sets by Group: Apply policies by country, entity, business unit, worker type, department, or employee group.
- AI Smart Monitoring: Receive proactive alerts and plain-language interpretations for upcoming regulation changes, helping teams assess potential policy and configuration impact earlier.
- Audit-Ready Controls: Trace every attendance edit, schedule change, override, approval, and policy exception with a full audit log.
Connect T&A with Your Enterprise System Landscape.
Connect verified time data with HR, payroll, finance, scheduling, hardware, and operations systems without making teams reconcile spreadsheets every cycle.
- System Handoff: Deliver verified time outputs to payroll, finance, and HR systems through APIs, SFTP, or scheduled sync.
- Gaia I/O Integration Layer: Support secure, high-volume data exchange through APIs, SFTP, file, database, and low-code integration workflows.
- Workforce Data Sync: Keep employee profiles, org structures, leave balances, overtime results, job codes, and cost centres aligned.
- Integration Controls: Support error handling, reconciliation reports, and audit logs for enterprise rollouts.
Enterprise-Grade Security, Access Control, and Auditability.
Give IT and compliance teams the certified controls, access governance, and auditability they expect from an enterprise workforce platform.
Certified Security Controls
SOC 2 Type II, ISO/IEC 27001, ISO/IEC 27017, and ISO/IEC 27018 support enterprise security and privacy reviews.
Role-Based Access
SSO, MFA, role-based permissions, access policies, and approval workflows.
Audit and Governance
Track attendance edits, roster updates, payroll-impacting changes, administrator actions, and policy exceptions.
Tailored for Your Industry
Retail
Store Workforce Control
Manage store attendance, borrowed labour, shift swaps, open shifts, and real-time cost allocation across all locations.
Demand-Based Staffing
Align actual working hours with store traffic, department, cost centre, and demand to improve productivity and reduce overstaffing.
Manufacturing
Complex Shift Patterns
Handle rotating shifts, cross-day work, production line costing, and overtime controls across all production sites.
Consistent Payroll-Ready Outputs
Keep time calculations, leave treatment, cost allocation, and compliance checks consistent so your payroll system receives clean data every cycle.
Logistics
Distributed Workforce
Track mobile teams with GPS, geofencing, site attendance, and flexible labour pools across hubs and routes.
Hub and Route Visibility
Keep attendance accurate across warehouses, depots, and peak operations without manual consolidation.
Property Management
Site-Based Verification
Verify attendance by site, client contract, guard post, cleaning zone, or service location.
Real-Time Contract Cost Allocation
Split working hours and labor costs by client contract, site, service line, or cost centre to track service fulfilment and control contract profitability.
Hospitality
Event-Driven Staffing
Manage split shifts, banquet demand, outlet schedules, and attendance exceptions across properties.
Demand Alignment
Align labour supply with occupancy, bookings, and service periods to control costs without compromising service.
Healthcare
Credential and Policy Control
Control credentials, fatigue limits, overtime, ward staffing levels, and policy-based scheduling in regulated care settings.
Safe Workforce Planning
Prevent invalid assignments and monitor working hours to meet regulatory requirements and protect patient safety.
Enterprise Results with GaiaWorks Time & Attendance
Compliance at Scale for Site-Based Employees
Automated site-specific attendance rules, staffing checks, and real-time labour cost allocation — eliminating manual reconciliation across hundreds of client sites.
See Similar Use CasesPayroll-Ready Data Delivered on Time, Every Cycle
Moved from manual attendance consolidation to mobile clock-in and automated time calculation outputs — reducing payroll preparation time by 90%.
See Similar Use CasesUnified APAC T&A Across 10 Markets
Centralised attendance capture, local rule calculation, and payroll-ready time outputs across multiple APAC markets from a single platform.
See Similar Use CasesDesigned for Business Continuity.
Support fast-track deployments for standard needs and phased enterprise rollouts for complex locations, worker groups, integrations, and payroll handoff requirements.
Discover
Map workforce rules, attendance scenarios, integrations, approval flows, and downstream output requirements.
Configure
Set up attendance methods, rule engines, access roles, workflows, time data outputs, and system integrations.
Validate
Run parallel testing, reconciliation against existing payroll outputs, and controlled cutover planning.
Frequently Asked Questions
How is GaiaWorks different from a global HR suite?
Global HR suites are strong systems of record for employee data. GaiaWorks complements them as the time calculation and workforce operations layer: it captures attendance, validates local rules, manages exceptions, and produces verified outputs for payroll, finance, and operations systems.
GaiaWorks produces time data — how does that connect to payroll?
GaiaWorks calculates and validates attendance-related time results, such as working hours, overtime, leave, allowances, and labour cost allocation data, then sends verified outputs to your payroll system via API, file export, or scheduled sync. GaiaWorks does not process payroll or calculate statutory deductions.
How does GaiaWorks help prevent buddy punching?
GaiaWorks supports patented bionic facial recognition and Bluetooth clock-in to help verify the right employee is at the right location, reducing proxy clock-ins across stores, sites, and mobile teams.
Can GaiaWorks allocate working hours and labor costs in real time?
Yes. GaiaWorks can split verified working hours and labor costs in real time by project, store, cost centre, department, location, job code, or client contract for payroll handoff, finance reporting, project accounting, and operations analysis.
Can GaiaWorks support multi-country APAC compliance?
Yes. GaiaWorks supports configurable attendance rules across APAC markets, including overtime, rest days, public holidays, leave treatment, allowances, approval workflows, and company-specific policies by entity or employee group. For Hong Kong, this can include Employment Ordinance-related scenarios such as statutory holidays, rest days, and continuous contract threshold monitoring.
Can GaiaWorks support complex rollouts and parallel runs?
Yes. Enterprise rollouts can include phased deployment and parallel validation, where GaiaWorks outputs are checked against existing processes before cutover to protect payroll continuity and user adoption.
See How GaiaWorks Fits Your Workforce Operations.
Tell us about your workforce setup. Our team will show you how GaiaWorks handles local compliance, time calculation, payroll-ready outputs, and rollout planning for your specific environment.